Contracts is the F&T Portal section where you can sign and follow up your contracts, amendments, contract deliverables and invoices. 

Note that in order to have access to Contracts section, you need to be logged in and have the role of LEAR/Account Administrator, (Primary) Coordinator Contact, Legal Signatory for Procurement or Accounting manager.

In the navigation bar on the left under Procurement centre, click on Contracts (1) - you will find the list of your contracts. 

You will see if the contract is direct or framework (FWC).

For Framework Contracts (2), you will see the list of the specific contracts (4) linked to the FWC by clicking on the number of the specific contracts (3).

On the right of each contract row (direct, FWC or specific) you will find the menu button (three dots) (5).

Depending on your role and the status of your contract, different actions will be available in the menu:

  • Manage Contract
  • Manage Consortium
  • Manage Invoices

After the contract is closed by the contracting authority, the contract status will change to "closed". Closed contracts remain listed under My Contracts but it is not possible to take any action on them.


View contracts

From the navigation menu on the left you will find the contracts under the Contracts section. A search field is also available on the right above the list of contracts.

 Clicking on the contract number will take you to the contract details page where you can click on the Details or the Consortium section. 

    


Details tab

Under this section you will be able to view the details of the contract (tab Details) and the contractor(s) (tab Consortium).


Consortium tab

Under this section you can view the data of the contractor(s) - either single contractor or consortium (the data of all members are shown).

Click on the arrow to see the roles assigned to the organisation. Click on the Edit Roles button to manage roles related to the contract.

Manage contract

Select the Manage contract option of the menu button (three dots) , next to the contract name, to access the contract.

You can see the contract status and if a process or action is pending. 

As (Primary) Coordinator Contact (PCoCo/CoCo) you will be able to review the contract to be signed, can manage the deliverables of your contract (if defined by the contracting authority in the system) and you can initiate an amendment or review an amendment initiated by the contracting authority.

If you have the role Legal Signatory for Procurement, you can sign the contract or its amendments (for details see the contract signature page). 

Manage consortium

Select the Manage consortium option of the menu button (three dots) , next to the contract name, to access the contractor(s) details.

As (Primary) Coordinator Contact (PCoCo/CoCo), you can assign to the contract  (FWC/direct/specific) a Legal Signatory for Procurement or Accounting Manager provided they have been already appointed by the LEAR/Account Administrator.

Manage invoice

Select the Manage Invoices option of the menu button (three dots) , next to the contract name, to access the invoices related to the contract.

Users with the role Accounting Manager for the organisation or the contract can create and send invoices for the contract.

Find here details about the Invoice management in the Funding & Tenders Portal.

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